There are safety meetings and then there are safety meetings. For instance, you might have a weekly safety meeting on a specific topic, providing new information to your rookies and a review for the experienced workers.

 Another kind of safety meeting is the quick get-together before a specific job when you review the hazards and outline the procedures and emergency measures. These are called tailboard or tailgate meetings, because they often take place around the back of a truck at a construction job site. However, Tailgate Meetings can be used in ANY work environment, from confined space entry to moving furniture in the office, and especially when something new or unusual is to be done.

 Here’s a checklist of items to be considered at a Tailgate Safety Meeting: 

• 1. The overall project - the Big Picture.
• 2. The chain of command. Who is in charge?
• 3. Parts of the job and how they fit together.
• 4. Individual responsibilities.
• 5. The environment of the job including traffic, bystanders and other concerns.
• 6. Safe work procedures - a step-by-step description of the workflow
• 7. Hazards that may be encountered during the work, such as chemical, fire, mechanical, and what controls are needed.
• 8. Personal protective equipment needed.
• 9. Emergency procedures - what to do if there is a problem. Telephone numbers to call, people to notify, location of first aid equipment and fire extinguishers.

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